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If you're organizing an event in Barcelona, whether it's a conference, a trade show, a product presentation, or a gala dinner, you'll likely need to rent LED screens to enhance the visual experience for attendees. However, the wide range of available options can make it overwhelming to know where to start or which factors to consider when selecting the right provider.
In this article, we'll explain all the points you need to consider before a LED screen rental.
Considerations prior to LED screen rental
Making the right decision for LED screen rental at events is not as simple as it seems. At least, if you want to achieve incredible results that will leave your attendees amazed. Paying attention to details and knowing exactly what you need is essential to achieve good outcomes.
Before deciding on the type or size of the screen, as well as its arrangement, content, and message you want to project, it's necessary to pause and consider more basic points. Below, we reveal some tips.
Event location and space
The first point to consider is the chosen space for the event. This will determine which types of LED screens are most suitable, how we can distribute them, and how their installation will be carried out. Choosing a space adapted to the purpose of the event will be crucial. It's important to ensure that there is enough space to install the LED screen, so it's recommended to take accurate measurements of the height, width, and depth available. We advise you to be accompanied by an audiovisual partner for this.
Similarly, the location of the event plays a key role. Logistics can sometimes make the transportation, loading, and unloading of such setups challenging. Again, the condition and areas designated for this type of work can impact the type of screens you can use.
Type of event
When renting LED screens, it's also important to have a clear understanding of the intention and type of event you want to host. For example:
- For organizing a sports event, one of the main considerations is the screen's ability to display moving images smoothly and without blurring. Therefore, it will be necessary to choose a high-resolution LED screen with a fast response time to ensure that sports images are properly displayed.
- However, in a fashion show, it's important to ensure that you have selected an LED screen with good image quality to showcase garment details. With high resolution and accurate color reproduction, the audience can appreciate the textures and colors of the clothing.
- In corporate events, LED screens can be used for presentations, conferences, and more, so they need to be compatible with different types of devices and capable of displaying high-quality presentations. Additionally, it's important to consider the connectivity and control of the screen to ensure smooth and uninterrupted presentations.
- Lastly, in music events or concerts, LED screens are often used to display visuals, background images, and special effects. In this case, it's important to consider the screen's resolution and its ability to display high-quality and defined images. Also, paying attention to the screen size is crucial, as a screen that is too small may not be visible from the back of the stage.
In conclusion, defining your objectives, goals, and having a clear understanding of the type of event will allow you to choose the LED screens you need to make an impact on your audience.
And if you've already decided to rent LED screens for your upcoming event, we've included a video below with 7 tips to make the most of them.
Budget
On the other hand, you must be realistic about the necessary budget. The cost of giant LED screen rental is not the same as that of projection screens, for example. Consider the quality you want to achieve and take into account the investment you can make.
If your budget is tight, you'll need to be creative in maintaining a balance between cost and production quality. However, having a provider who is an expert in technical matters can be a great advantage as they can offer advice on what might be the best solution.
If you need help choosing your audiovisual partner, we have provided the following video.
Brightness and image quality
Of course, you should also consider the image quality that your event requires. The pixel pitch, which is the distance between the LED points on the screen, will determine the quality you can achieve. Again, you need to take into account the event space and the distance of the screens from the attendees. The farther the distance, the lower the image quality you will need, and vice versa.
In addition, the brightness of the LED screens will be determined by the nature of the space. If your event is held outdoors, you will need screens with higher brightness to provide a good experience. If, on the other hand, it is indoors, you can opt for screens with lower brightness, although it will also depend on the ambient light.
At this point, you may be interested in learning more tips on how to choose the best LED screen for events. We have included a video here that can be helpful.
Tips for choosing a LED screen rental company in Barcelona
As mentioned, there are many LED screen rental companies in Barcelona. Choosing the best provider is essential if you want your event to be a success. But what points should you consider during the selection process? We will reveal them below:
Experience and success stories
Having a provider with a lot of experience is a luxury. They know what needs to be done and how to do it, making the work easier and ensuring excellent results. Organizing events, especially medium or large ones, is quite a challenge. If the provider has extensive experience, everything will be easier.
And how do you measure experience? Well, besides the number of years, the most important factor is the success stories. Below, we provide you with an article about the use of LED screens at the 2023 Mobile World Congress, where you can read in detail about the organization of this event by us, Dushow Spain.
Another tip is to visit the website of the supplier you are researching to find information about the latest organized events. You can also request additional information or search for customer reviews.
Equipment, technology, and quality
As you may know, there are different levels of quality when it comes to audiovisual equipment. We believe that a LED screen rental provider should not offer low-quality and unprofessional equipment. Even with options for low budgets, these should meet a minimum level of quality and deliver good results.
A good LED screen rental provider in Barcelona should have state-of-the-art equipment that offers unparalleled results, not forgetting about projection equipment. Otherwise, it is usually an indication of lack of professionalism. It's up to you to decide if you want this for your event.
Installation and Equipment Configuration
We recommend that, in addition to renting the screens, you look for an audiovisual provider that also offers installation and equipment configuration services. Their technicians will be the ones who know them best, so it will be the best way to ensure effective and high-quality work.
Technical Support Service
Unexpected events or last-minute changes in events are quite common. Therefore, a good audiovisual provider should have a technical support service ready to assist you at any time, whether on-site or remotely. Having their full support is, we believe, the only way to approach any event with confidence.
Customization Capability
Make sure that the company can customize the LED screens according to your specific needs. For example, if you need an irregularly shaped screen, a screen in a specific size, or a screen to fit a complicated space, it's important that the AV company can offer you customized options for LED screen rental.
Pre-Event Visit
Lastly, if possible, it would be interesting to visit the event space with the provider before making the final decision. This will serve as a meeting and allow you to define all the details together. It will also enable you to evaluate their experience and determine if they are a company that can achieve the results you desire.
We hope this article has helped you make decisions regarding LED screen rental for your upcoming events in Barcelona. If it has been useful to you, we invite you to subscribe to our channel and visit our blog to stay updated on essential content about technical production and event organization.
This article was first published in Dushow Spain, you can read the original Spanish version here.
